Frontex is considering the
acquisition of an Intelligence, Surveillance and Reconnaissance (ISR) platform
to be deployed on the Frontex Azure Landing Zone, under Frontex governance.
Frontex operates multiple assets contracted from various external contractors
that use their own ISR software, and Frontex intends to consolidate all
incoming data and video streams in one platform. Therefore, this Request for
Information is addressed to ISR integration platform product vendors and
is issued for market research purposes.
It is important to note that this
RFI does not commit Frontex in any way to procure any of the products
offered by the respondents to this RFI or to proceed with a procurement at all.
The purpose is only to acquire market information.
Frontex collects two kinds of
information under this RFI:
- Capability information
-
Price information
Frontex gathers this information
through the requirement question tables (functional, legal and compliance,
security, technical, architectural, and the architectural deep dive) that
should be answered in the provided XLSX spreadsheet. The respondents are also
expected to provide the indicative annual price of the platform licence, the
one-time cost of implementing the product as supplied (off-the-shelf, without
customisation), the annual cost of maintenance, management and support, the
cost of any customisation or expansion, and the cost of optionally connecting
other ISR data sources (maritime and land surveillance).
SDSS will be a data integration
hub, an ISR integration platform that acts as a system of systems over the ISR
systems operated by the many Frontex Surveillance Aircraft (FSA) contractors
(with possible extension to land and maritime surveillance contractors in the
future). It will collect the data delivered by those ISR systems at one
architectural boundary, store it under Frontex policy, and expose it to
authorised Frontex consumers and downstream systems. The ISR systems operated
by the air surveillance contractors produce the data; SDSS integrates, stores,
and serves it.
More details are provided in the
SDSS Request for Information document (here link to the published PDF) and
its annexes.
Submit one ZIP response per
respondent (single email message size limit: 25 MB), containing:
- The populated answer and cost template in XLSX
format (see RFI annexes) that mirrors the question tables in sections 9–16 of
the RFI document
-
The technical documentation requested in section
8.6 of the RFI document (as separate annexes)
Submit to sdss@frontex.europa.eu with the
subject “SDSS RFI response”.
Response language: English
Any indicative price estimates
shall exclude VAT.
Responses are treated as
commercially sensitive material. Frontex uses RFI responses internally to
inform architecture and procurement decisions.
Frontex does not publish or share
individual vendor responses outside Frontex without prior written consent.
Price information submitted is
treated under the same confidentiality terms.
It is issued for market research
purposes only, and receiving an offer or a price indication from a supplier
under this RFI does not create any obligation for Frontex to purchase the
services.
Costs incurred by the respondent
in answering this RFI are not reimbursed.
Personal data collected in
relation to this processing operation shall be processed for the purposes and
under the conditions described below. The controller of this processing
operation upon your personal data is Frontex. Your personal data will be processed
by Frontex staff (Operations Support Systems Unit, HoU.OSSU@frontex.europa.eu),
designated by the Head of Operations Support Systems Unit, who gather the data
for the purpose of registering and processing responses to this RFI, as well as
communicating with the respondents during the RFI.
The following personal data will
be processed:
- First name
-
Surname
-
Email address
-
Phone number
Data contained in the RFI records
and in the responses is retained in accordance with the archiving rules
applicable to the Agency. The above-listed personal data will be held only for
managing the question window and the follow-up communication and will be
deleted once this RFI and any directly related follow-up steps are closed.
Data contained in materials
provided, or shared during a meeting or presentation, will be retained in
accordance with the archiving rules applicable to the Agency.
The legal basis of the data
processing is Article 5(1)(a) of Regulation (EU) 2018/1725 of 23 October 2018
(EUDPR) in conjunction with points (f), (g), and (i) of Article 10, Article 19,
and point (e) of Article 36(2) of Regulation (EU) 2019/1896. The provision of
personal data is a statutory requirement in accordance with point (e) of
Article 15(2) of Regulation (EU) 2018/1725: providing the requested contact
details is necessary to take part in this RFI. If a respondent does not provide
them, Frontex cannot register, contact, or consider that respondent.
There will be no international
data transfers, no automated decision-making process, and no profiling. You
have the right to access your data, and to request its erasure, the restriction
of its processing, and its correction at any time, as well as the right to
object.
You may exercise your rights by
contacting the controller of this processing operation at HoU.OSSU@frontex.europa.eu or the
Data Protection Officer of Frontex at DPO@frontex.europa.eu.
You also have the right to have recourse to the European Data Protection
Supervisor (EDPS).
By submitting a response to this
RFI, the respondent confirms that the named points of contact have read and
accepted this privacy statement.